Methodology for Developing a Nursing Administration Analysis System


Nursing administration requires a large volume of wide-ranging information, and nurse administrators are limited in their ability to compile and analyze information for nursing administration. The purpose of this study is to create methodology for developing a nursing administration analysis system to aid nurse administrators in performing outcome analysis. In this methodology, information required for nursing administration in the PSYCHOMS? (Psychiatric Outcome Management System, registered trademark) database is analyzed according to the individual needs of nurse administrators. It features a combination of a classification method and an extraction method for obtaining quantitative and qualitative data as information required for nursing administration, and enables nurse administrators to easily obtain analysis results that they directly need. This methodology converts the time required nurse administrators to collect and organize information into time for making considerations in order to devise strategies for improving the quality of nursing care services, and can improve the quality and efficiency of nursing administration. This may lead to an increase of the quality of nursing care services at psychiatric hospitals. This methodology is highly versatile as it can be applied in information management, not only for nursing, but for the entire psychiatric hospital.

Share and Cite:

Miyagawa, M. , Tanioka, T. , Yasuhara, Y. , Matsumoto, K. , Ito, H. , Suzuki, M. , Fuji, R. and Locsin, R. (2014) Methodology for Developing a Nursing Administration Analysis System. Intelligent Information Management, 6, 118-128. doi: 10.4236/iim.2014.63013.

Conflicts of Interest

The authors declare no conflicts of interest.


[1] Sinkkonen, S., Koponen, H. and Nuutinen, K. (1992) Current and Future Work Roles of Hospital Nursing Directors. Hoitotied, 4, 60-71.
[2] Omoike, O., Stratton, K.M., Brooks, B.A., Ohlson, S. and Storfjell, J.L. (2011) Advancing Nursing Leadership. Nursing Administration Quarterly, 35, 323-332.
[3] Tanioka, T., Kataoka, M., Yasuhara, Y., Miyagawa, M. and Ueta I. (2011) The Role of Nurse Administrators and Managers in Quality Psychiatric Care. The Journal of Medical Investigation, 58, 1-10.
[4] Tanioka, T., Chiba S., Onishi, Y., Kataoka, M., Kawamura, A., Tomotake, M., et al. (2013) Factors Associated with Discharge of Long-Term Inpatients with Schizophrenia in Japan: A Retrospective Study. Issues in Mental Health Nursing, 34, 256-264.
[5] Pitkänen, A., Hätönen, H., Kuosmanen, L. and Välimäki, M. (2008) Patients’ Descriptions of Nursing Interventions Supporting Quality of Life in Acute Psychiatric Wards: A Qualitative Study. International Journal of Nursing Studies, 45, 1598-1606.
[6] Callaly, T. and Arya, D. (2005) Organizational Change Management in Mental Health. Australas Psychiatry, 3, 120-123.
[7] Shur, R. and Simons, N. (2008) Quality Issues in Health Care Research and Practice. Nursing Economics, 26, 258-262.
[8] Taguchi, M. and Tsuruta, K. (2009) Study of Data Items Used by Nurse Administrators in Operating Facilities. Japanese Red Cross College of Nursing Bulletin, 23, 27-35, in Japanese.
[9] NTT DATA Mathematical Systems Inc.
[10] Roger, K., Collet, C., Fumai, N. and Petroni, M. (1992) Nursing Workload Management for a Patient Data Management System. Proceedings of Fifth Annual IEEE Symposium on Computer-Based Medical Systems, Durham, 14-17 June 1992, 216-223.
[11] Welton, J.M. (1997) Development of a Computerized Database for a Nursing Quality Management Program. Studies in Health Technology and Informatics, 46, 82-87.
[12] Zhang, H., Zhang, H. and Sun, J. (2012) The Information Platform Structure about the Comprehensive Evaluation System Model for Nursing Outcomes. Proceedings of 2nd International Conference on Consumer Electronics, Communications and Networks (CECNet), Yichang, 21-23 April 2012, 671-673.
[13] Kontio, E., Lundgren-Laine, H., Kontio, J., Korvenranta, H. and Salanterä, S. (2013) Information Utilization in Tactical Decision Making of Middle Management Health Managers. Computers, Informatics, Nursing, 31, 9-16.
[14] Wang, X.S., Nayda, L. and Dettinger, R. (2007) Infrastructure for a Clinical-Decision-Intelligence System. IBM Systems Journal, 46, 151-169.
[15] Tanioka, T., Osaka, K., Chiba, S., Parker, C., Yasuhara, Y., Locsin, R., et al. (2011) PSYCHOMS®, An Electronic Nursing Management System to Facilitate Interdisciplinary Communication and Improve Patient Outcomes in Psychiatric Hospitals. Proceedings of 7th International Conference on Natural Language Processing and Knowledge Engineering (NLP-KE), Tokushima, 27-29 November 2011, 447-453.
[16] Gillies, D.A. and Yano, M. (1986) Nursing Management: A Systems Approach. W.B. Saunders Company/Herusu Shuppan, Orlando. (In Japanese)
[17] Japanese Nursing Association Nurse Function Committee (1995) Nurse Operating Indicator. Japanese Nursing Association Publishing Company, Tokyo. (In Japanese)
[18] Iseda, A., Kotani, S., Kamitsuru, S., Kashiwagi, K., Kashiwagi, M. and Okaya, K. (2005) Developing Nursing Database to Examine Nurse Staffing Ratios—Philological Consideration of the Relationship between Nursing Services and the Patient Outcomes. The Journal of the Japan Academy of Nursing Administration and Policies, 9, 45-59.
[19] Miyagawa, M., Doi, J., Yasuhara, Y. and Tanioka, T. (2013) Clarification of a Staff Assignment Process Based upon the Thought Process of Nursing Administrators in Psychiatric Hospitals. Shikoku Acta Medica, 69, 73-78. (In Japanese)
[20] Mitchell, N., Randell, R., Foster, R., Dowding, D., Lattimer, V., Thompson, C., Cullum, N. and Summers, R. (2009) A National Survey of Computerized Decision Support Systems Available to Nurses in England. Journal of Nursing Management, 17, 772-780.
[21] Miyagawa, M., Yasuhara, Y., Tanioka, T. and Locsin, R. (2013) Clarification of a Demand Function Required for A Staff Assignments Support Program for Nursing Administrator Use in Psychiatric Hospitals. Information, 17, 361-366.
[22] Akiyama, M., Koshio, A. and Kaihotsu, N. (2010) Analysis of Data Captured by Barcode Medication Administration System Using a PDA; Aiming at Reducing Medication Errors at Point of Care in Japanese Red Cross Kochi Hospital. Studies in Health Technology and Informatics, 160, 774-778.
[23] Leong, C.S. (2011) Factors Contributing to Contemporary Nursing Shortage in Macao. Journal of Nursing Management, 20, 491-501.
[24] Jenko, M., Gillette, B. and Gonzalez, L. (1990) The Development of an Evaluation Tool for Unit-Based Quality Assurance. Journal of Nursing Quality Assurance, 4, 63-70.
[25] Seki, Y. (2008) Working Condition Factors Associated with Time Pressure of Nurses in Japanese Hospitals. Journal of Occupational Health, 50, 181-190.
[26] Kerfoot, K. (2006) Beyond Busyness: Creating Slack in the Organization. Nursing Economics, 24, 168-170.
[27] Cheah, J. (2000) Clinical Pathways—An Evaluation of Its Impact on the Quality of Care in an Acute Care General Hospital in Singapore. Singapore Medical Journal, 41, 335-346.
[28] Matsumoto, K., Tanioka, T., Osaka, K., Kawamura, A., Ueno, S., Ren, F., Takasaka, Y., Barnard, A., Locsin, R. and Omori, M. (2009) Developing the Method of Server Controlled Outcomes Management and Variance Analysis. Electronic Notes in Theoretical Computer Science, 225, 221-237.
[29] Iwata, H., Tsumoto, S. and Hirano, S. (2012) Data-Oriented Construction and Maintenance of Clinical Pathway Using Similarity-Based Data Mining Methods. IEEE 12th International Conference on Data Mining Workshops (ICDMW), Brussels, 10 December 2012, 293-300.

Copyright © 2023 by authors and Scientific Research Publishing Inc.

Creative Commons License

This work and the related PDF file are licensed under a Creative Commons Attribution 4.0 International License.